SOP for implementation of e-Office

Imphal: Towards successful Implementation of e-Office Manipur, all the administrative secretaries and deputy commissioners have been asked to follow and ensure the Standard Operating Procedure (SOP).

In an order issued by chief secretary Dr Rajesh Kumar on Tuesday asked the officers and all officers and staff under their respective departments should login to e-Office ( ) application at the start of day and also perform all the e-Office related activities on daily basis.

According to the order all DAKs/files are to be digitised and diarised in e-Office application only. All new files are created and moved on e-office application only. For those departments which have not yet implemented or on-boarded on e-Office are to ensure that they are on-boarded to e-Office In consultation with IT department in next 2-3 days.

All departments shall strive to maximally adopt the application ensuring more than 85 percent of files through e-Office by last week of September. All deputy commissioners are to ensure that e-Office applications are implemented in their respective districts and all the official communication to the respective line departments and secretariat are done through e-Office application, it added.

All e-Office users are mandated to use Digital Signature Certificate (DSC) or e-Sign while processing the files on e-Office applications.

For the minister’s level, files are to be approved using the Digital Signature Certificate (DSC) by the minister himself or by uploading the signed copy of the extract note sheet on e-Office application by PPS/PS.

All the officers/staff while processing the file/Dak on e-Office should strictly confine to works allocation of their respective departments. Departmental nodal officers have to update the e-Office status report by 6:00 pm on a daily basis.

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